Ohio Restaurant Mag, Fall Issue - page 29

www.ohiorestaurant.org 27 Fall 2014 Issue
Safety & Workers’ Compensation ]
Prospective Billing Information and Resources
Modernizing the
BWC Premium
Collection Model
The BWC is transitioning to a billing system that will provide more flexibility for employers while reducing overall systems
costs. This change aligns the BWC with standard industry practice and enables the BWC to collect premiums before extending
coverage. This transition becomes effective Jul. 1, 2015, for private employers. This conversion is part of the BWC’s ongoing
efforts to modernize its operations and provide better service to Ohio’s employers.
Transition credit To eliminate the need for a double payment by employers, the BWC will provide a one-time premium credit. For private em-
ployers, the BWC will cover the August 2015 premium payment (covering the January through June 2015 payroll report)
and the first two months (July and August 2015) of prospective premium.
Prospective
Payment Benefits
A switch to a prospective billing system will provide the following benefits to Ohio employers:
• Overall base rate reduction of 2 percent for private employers and 4 percent for public employers;
• Opportunities for more flexible payment options (up to 12 installments);
• Better opportunities for the BWC to provide quotes online or via the phone; and,
• Increased ability for the BWC to detect employer non-compliance and fraud.
Find out more information here: www.bwc.ohio.gov/employer/brochureware/ProspectiveBilling.asp
Quick Reference Dates for 2015/2016
Sep. 2, 2014 Payroll due to BWC for Jan. 1 - Jun. 30, 2014.
Nov. 19, 2014 ORA Group Rating enrollment deadline for the 2015/2016 plan year.
Jan. 29, 2015 ORA Group Retro enrollment deadline for the 2015/2016 plan year.
Mar. 2, 2015 Payroll due for Jul. 1, 2014 - Dec. 31, 2014 (28th falls on Saturday).
May 1, 2015 Estimated premium notice for policy year 2015/2016 mailed to employers from the BWC.
(Note: This will be the invoice for the entire year).
Jun. 2015 1st installment for policy year 2015/2016 will be paid by the Ohio BWC for the employer. Invoice
mailed to employer for the 1st installment with information that it will be paid by the Ohio BWC.
Aug. 1, 2015 Invoice mailed from BWC for 2015/2016 payments.
Aug. 31, 2015 2nd installment due to the Ohio BWC
Payroll report due for the period Jan. 1, 2015 - Jun. 30, 2015: no $ due for this payroll report.
Oct. 28, 2015 3rd installment due to the Ohio BWC for 2015/2016 policy year.
Dec. 31, 2015 4th installment due to the Ohio BWC for 2015/2016 policy year.
Feb. 28, 2016 5th installment due to the Ohio BWC for 2015/2016 policy year.
Apr. 1, 2016 6th installment due to the Ohio BWC for 2015/2016 policy year.
May 1, 2016 Estimated premium notice for policy year 2016/2017 mailed to employers from BWC.
Jun. 30, 2016 If selecting to pay bimonthly, 1st installment due for 2016/2017 policy year.
(Employer may have other payment options available then).
Aug. 15, 2016 The true-up will calculate any variance from estimated payroll to actual payroll for the period
Jul. 1, 2015 - Jun. 30, 2016.
The BWC will have webinars and meetings in early 2015 detailing the changes in the billing process.
The ORA will share more information as it becomes available.
Important Notes
Coverage is through the Ohio Bureau of Workers’ Compensation (BWC), as workers’ compensation is state run in Ohio.
Premiums need to be paid directly from the company to the Ohio BWC. Learn how the premiums are calculated by going to:
www.bwc.ohio.gov/basics/guidedtour/empyes/coverage/calculated.asp
Group rating is for companies that qualify. When entering into a group rating plan, the premiums need to be paid directly
from the company to the Ohio BWC.